Jobs

Bookkeeper/Administrative Assistant

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Employer:  Industrial Inspection & Services, LLC

Position:  Bookkeeper/Administrative Assistant

Salary: $28 – $30 per hour

Job Type: Part-time

Expected hours: 20 per week

Location: Remote

FULL JOB DESCRIPTION


We are seeking a detail-oriented and organized Accounting / Administrative Assistant to support our team in daily operations and specifically with billing customers. The ideal candidate will have a strong background in accounting and finance, with skills in Excel, Word, and QuickBooks. This role is essential for maintaining efficient office operations and ensuring accurate financial records.

SCHEDULE AND POSITION REQUIREMENTS

  • Prefer Oregon or Washington residents. The Portland/Vancouver area is ideal.
  • Work is remote from home office after in-person training – must have a reliable phone and internet capability and a reasonably quiet workspace available.
  • Somewhat flexible schedule Monday – Friday, varies with workload and billing cycle.

RESPONSIBILITIES

  • Manage accounts receivable, including invoicing and tracking payments using QuickBooks online.
  • Communicate with customers as needed to remind them of past due invoices or answer simple billing questions.
  • Work with Project Managers to ensure correct billing.
  • Collaborate with team members to complete data entry tasks.
  • Maintain organized records and documentation for easy retrieval and compliance purposes.
  • Other bookkeeping and administrative duties depend on experience and skill level.

SKILLS

  • Working knowledge of QuickBooks online version.
  • Understanding of technical accounting principles and double-entry bookkeeping.
  • Proficiency in bank reconciliation, debits, credits, and account reconciliation.
  • Familiarity with construction projects and prevailing wage jobs is preferred.
  • Excellent analytical skills for accurate account maintenance.
  • Detail-oriented with strong organizational abilities to manage multiple tasks efficiently.
  • Effective and professional communication skills to collaborate with other team members.

EXPERIENCE:

  • Bookkeeping: 2 years (Required)
  • QuickBooks Online: 2 years (Required)
  • Microsoft Excel: 2 years (Required)

BENEFITS:

  • Flexible schedule
  • Paid time off
  • Schedule:
  • Day shift
  • Monday to Friday

IMPORTANT INFORMATION:

  • What city and state do you live in?
  • Do you have a home office available with reliable cell and internet capability?
  • Do you have a valid driver’s license, insurance, and a good driving record?

APPLICATION PROCESS

If you are a motivated individual with a passion for accounting and administrative work, we encourage you to check out more information on the Official Website and apply!