Jobs

Construction Administrative Assistant

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Employer:  Green Attic Insulation

Salary: $8.00 – $10.00 per hour

Position:  Remote Administrative Assistant

Job Type: Full-time

Expected hours: 40 per week

Location: Remote

 

 

ABOUT GREEN ATTIC INSULATION:

Green Attic Insulation is one of Chicago’s leading experts in eco-friendly, energy-efficient insulation solutions. We are committed to creating healthier, more comfortable homes while maintaining the highest level of professionalism and quality.

POSITION OVERVIEW:

We are seeking a highly organized, detail-oriented, and proactive Remote Administrative Assistant to support our production department. This is a 100% virtual position offering flexible working hours, Monday through Friday between 6:00 am – 6:00 pm (Central Time Zone), with occasional Saturday availability as needed. The ideal candidate must have exceptional communication skills, a strong work ethic, and proven experience in managing AP and AR processes effectively.

IMPORTANT INFORMATION:

  • This position requires fluency in English. Resumes submitted in Spanish will not be considered.
  • Accounts Payable (AP) and Accounts Receivable (AR) experience is mandatory.

 

KEY RESPONSIBILITIES:

Communication & Coordination:

  • Handle phone calls with workers, clients, and teammates.
  • Relay messages, updates, and instructions via Google Chat and Gmail.

Scheduling & Job Management:

  • Confirm job completions in Jobber and close them in the system.
  • Schedule new client projects and assign crews to jobs three days in advance.
  • Track unfinished or rescheduled jobs and remind clients of upcoming visits.

Crew Accountability:

  • Monitor crew leaders’ performance, including clock-ins, client updates, and job documentation.
  • Ensure adherence to protocols like securing the warehouse and shutting off equipment.
  • Track crew performance metrics, including strikes or bonus-impacting deductions.

Accounts Payable & Receivable Management:

  • Manage invoice processing and payment schedules for vendors.
  • Oversee customer billing, payment collection, and reconciliations.
  • Maintain accurate financial records related to AP/AR.

Administrative Tasks:

  • Organize and manage company records.
  • Read and interpret insulation contracts, providing support for crew questions.
  • Collaborate with other virtual team members on various projects.

TECHNICAL SKILLS:

  • Proficiency in Google Workspace (Docs, Sheets, Gmail, Chat, Calendar).
  • Experience with Jobber and AP/AR processes is required (training provided for Jobber if needed).

ADMINISTRATIVE & FINANCIAL SKILLS:

  • Strong organizational and written communication skills.
  • Proven experience in Accounts Payable and Accounts Receivable management.

EXPERIENCE:

  • Minimum 3+ years in an administrative role, supporting a team of 10+ members.
  • Background in construction or insulation industries is a plus.
  • Education:
  • A bachelor’s degree is preferred but not required, as well as relevant experience.

OTHER REQUIREMENTS:

  • Reliable high-speed internet connection.
  • Strong attention to detail and ability to manage multiple tasks efficiently.

COMPENSATION & BENEFITS:

  • Flexible remote work environment.
  • Work with a top-performing, innovative team.
  • Engage in meaningful work supporting eco-friendly and energy-efficient home solutions.

APPLICATION PROCESS

If you meet the qualifications and you are passionate about delivering exceptional administrative support while contributing to sustainable living, we’d love you to check out more information on the Official Website and apply!