Employer: Godmadeenterprises Ltd.
Salary: £2,500.00 per month
Job Type: Full-time, Part-time
Expected hours: 40 per week
Work location: London, England
FULL JOB DESCRIPTION
Executive Assistant (London, Hybrid) — GodMade EnterprisesWhy this role exists
Turn a high‑performing founder + brand into a disciplined, elite operating machine. Your job is to buy back the founder’s time, protect deep work, and make sure the systems fire every day across content, clients, sales, and ops.
Outcomes you own (90‑day targets)
- Inbox Zero by EOD across Email, Instagram, WhatsApp, LinkedIn, Telegram (triaged, templated, or delegated).
- Calendar ownership: week designed and protected; zero surprise calls before 15:30; Sunday “calendar complete” for the week.
- Content days executed: Sat (mobile around London) + Sun (indoor/studio). Shot‑lists prepped; files pushed to editors; schedule published.
- Quality Control: daily cross‑account checks shipped (stories, emails, SMS, free community posts, ads, EODs, deliverables). Evidence logged.
- Task Hub (Notion) is the single source of truth: founder brain → tickets → owners → SLAs → done.
- Sales/Marketing weekly datapack compiled from ops “bible” (owners, snapshots, actions) and presented to founder.
- Finance admin humming: invoicing drafted/sent, payments tracked, light budgeting updated, dunning followed.
ResponsibilitiesIn‑person (2 days/week)
- Filming: Sat (mobile day across London), Sun (indoor/studio). Operate camera/phone competently, frame shots, manage light/audio basics.
- Event support: masterminds/client days—own prep, logistics, run‑of‑show, guest list, assets, debrief.
- Errands & logistics: gear runs, props, deliveries, venue checks.
Communication (as Founder)
- Log into Email/IG/WhatsApp/LI/Telegram.
- Reply as the founder using a living stylebook + saved‑replies bank; escalate only pre‑defined categories (legal/finance/investors/press/high‑stakes hires).
- Proactive rounds: AM and PM check‑ins with clients, team, contractors, prospects.
Quality Control
- Daily checklist across all DFY/partner brands and the founder brand: stories, emails, SMS, free community posts, ad creatives received, EODs from closers & managers, deadlines hit.
- Log evidence (screenshots/links) to Notion QC board. Escalate blockers same day.
Task Management & Delegation
- Run the Notion Task Hub: capture → clarify → assign → chase → close. Convert every founder idea/voice note into tasks with owners and deadlines.
Data & Reporting
- Build the weekly Sales/Marketing datapack (per client audit bible): top metrics, deltas, insights, actions by owner.
Calendar & Scheduling
- Nothing enters/leaves the calendar without you. Enforce the daily design (see Operating Doc). Insert briefs, files, and context into every invite.
Content Pipeline
- With Head of Brand: plan weekly shot‑lists, locations, props; collect b‑roll; push raw to editors; track statuses; publish to schedule.
Finance Admin
- Draft/send invoices, reconcile payments, maintain a light budget tracker, handle dunning and simple vendor payments (under a set cap).
Requirements
- London‑based with reliable weekend availability (Sat/Sun in‑person)
- Strong writer who can mirror voice/tone; fast, respectful communicator.
- Ops‑minded: checklists, details, follow‑through, and discretion with sensitive data.
- Competent with a phone/DSLR for filming; willing to learn; can carry basic kit.
- Tools: Notion, Slack, Google Drive, Fathom, Zapier, ConvertKit, Instagram/LinkedIn/Telegram, Skool/Circle (or fast learner).
- Hungry, coachable, long‑term mindset.
Nice‑to‑haves: UK driving licence
Schedule & Guardrails
FULL TIME, HIGHLY FLEXIBLE ROLE.
- 3 Weekdays (Mon- Wednesday): Fully remote on weekdays, usually 9-5, but as an executive assistant, it’s important for you to be available as much as possible. The focus is not “fixed hours”, the focus is “work done” and assistance provided.
- Weekends: On Saturday, the founder will be filming, so super important for you to be available there, as well as Sunday afternoons for filming and webinar event handling.
- Compensation & Terms
- £2,500/month initially (scope‑dependent), with fast path to more as responsibility expands.
- 1–2 week paid trial; long‑term role for the right person.
Benefits:
- Gym membership
- Work from home
Work Location: Hybrid remote in London NW1
APPLICATION PROCESS
If you’re interested in this role, CLICK HERE and apply now!