FULL JOB DESCRIPTION

Employer:Guala Closures UK Ltd

Position:HR Administrator

Salary:£26,000.00-£28,000.00 per year

Job Type:Full-time, Part-time 

Work location:Glasgow, Scotland

About us

Guala Closures UK is a leading manufacturer of innovative, high-quality closure solutions, supporting some of the world’s most recognised beverage, spirits, food and pharmaceutical brands. As part of the global Guala Closures Group, we combine international expertise with strong local manufacturing capabilities, delivering products where quality, innovation and sustainability are at the heart of what we do.

Our success is driven by our people. At Guala Closures UK, we offer an environment where individuals can develop their skills, build meaningful careers and make a genuine contribution to a growing and forward-thinking manufacturing business. From engineering and production to quality, supply chain, commercial and support functions, we bring together talented people with different skills and experiences to achieve a shared goal.

As we continue to grow and evolve, we are looking to attract talented individuals who are ready to learn, contribute and grow with us. Whether you are an experienced professional, a skilled manufacturing specialist or someone looking to take the next step in your career, Guala Closures UK offers the opportunity to be part of a business with a global reach, a strong local presence and an ambitious future.

Purpose of Role

This is an exciting opportunity to play a vital role supporting an extremely busy HR team.

The role will be part of the Guala UK HR team compromising of 4 individuals and will be responsible for organising and supporting on all people related activities across the entire employee life cycle.

This role is central to maintaining trust in our HR function. You will be expected to communicate proactively with managers and colleagues. You will be confident and proficient in all IT systems (Excel, PowerPoint), have complete ownership of the shared HR inbox and have experience in HR systems. (experience in TMS & Workday is beneficial)

The successful candidate will be highly organised, have excellent attention to detail, and can manage priorities effectively in a busy service. You will be expected to act with professionalism at all times, recognising that HR sets the tone for the organisation.

We are looking for a team player who is approachable, reliable, and committed to delivering a professional HR service that supports line managers and staff.

Responsibilities & Duties of the Role

• Support onboarding and offboarding activities, including document collection, induction scheduling, systems setup coordination, exit interviews and checklist tracking
• Owner of the HR Team inbox – respond to employee questions related to HR policies, benefits, leave, and internal processes, or route them to the right team member
• Help resolve informal employee queries efficiently while escalating sensitive employee relations issues when needed
• Maintain confidentiality across all employee information, documentation, and communication
• Key point of contact for internal HR Systems (TMS/ Workday)
• Support Governance & Data team with HR reporting and data analysis files, including hiring activity, turnover trends, absence records, and training participation when required
• Support Governance & Data team by coordinating training and development administration, including calendars, attendance logs, training records, and follow-up documentation
• Assist with compliance tasks by keeping forms current, supporting audits, and helping the team stay aligned with internal policies and applicable labour laws
• Provide administrative support and coordination for payroll ahead of key deadlines
• Manage employee records and documentation processes across the full employee lifecycle, from offer letters through offboarding files
• Update internal systems with key data such as employee changes, job details, attendance information, and reporting data
• Participate in project work/ improvements as and when required
• Support and coordinate recruitment operations through interview scheduling, candidate communication note taking, documentation management, and status tracking
• Support benefits administration and leave tracking by maintaining records, preparing internal updates, and assisting employees with routine process questions
• Owner of internal communications & diary management
• Support performance management and training administration by organizing review cycles, meeting materials, and development records
• Maintain accurate and compliant staff records in line with data protection requirements
• Track and coordinate probation reviews, return to work meetings, appraisals, and performance improvement plans
• Provide administrative support for employee relations processes including investigations, disciplinary and grievance hearings, consultations, appeals and whistleblowing
• Support line managers by providing timely HR administration that enables them to focus on leading their teams
• Contribute to a positive HR team culture by role modelling professionalism, respect and accountability

Key Requirements

Experience and Qualifications

Essential:

• Organisational skills: Ability to manage multiple tasks and prioritize effectively.
• Communication: Proficiency in written and spoken English, especially in a business context.
• Attention to detail: Ensuring accuracy in data entry and record management.
• Time management: Prioritising tasks and meeting deadlines efficiently.
• Technical skills: Proficiency in HRIS, Microsoft Excel, and Microsoft Office Suite.
• Interpersonal skills: Strong ability to work with people at all levels.
• Professionalism: Adherence to ethical standards and sound judgment in decision-making.

Skills & Competence

Essential:

• Personal Attributes: A team player who demonstrates a strong sense of integrity and accountability whilst being able to work autonomously.
• Administrative Skills: Ability to manage and prioritise a busy and varied workload in agreed timescales, showing resilience throughout. Strong organisational, time management, and project management skills are essential
• HR Knowledge: Understanding, HR procedures, onboarding, and termination processes is crucial. Familiarity with HR software and databases helps in maintaining accurate records and generating HR reports
• Communication and Interpersonal Skills: Effective verbal and written communication is vital for interacting with employees, managers, and external stakeholders. Ability to handle sensitive information confidentially whilst building and maintaining relationships.
• Analytical and Problem-Solving Skills: Monitoring employee performance, identifying HR process improvements, and assisting in policy development require attention to detail and analytical thinking
• Flexibility and Multitasking: The role is fast-paced and often involves juggling multiple responsibilities, from recruitment support to benefits administration

What we offer

• Onsite Parking
• EV Charging Stations
• Company Pension
• Close to Local Transport Links
• Referral Programme
• Ongoing Training & Development Opportunities
• Subsidised Canteen
• 35 Days Annual Leave
• Flexitime
• Occupational Health, Physio & Employee Assistance Programme.

We are committed to being an equal opportunities employer and to creating an inclusive workplace where everyone is treated fairly and with respect. We welcome applications from all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. All applicants will be considered fairly on the basis of their skills, qualifications and experience. We are happy to discuss reasonable adjustments to support candidates throughout the recruitment process.

If you would like to join Guala Closures UK and be part of the team shaping the future of closure solutions, please apply below.

Benefits:

• Company pension
• Discounted or free food
• Enhanced maternity leave
• Enhanced paternity leave
• Flexitime
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme
• Sick pay
• Transport links
• Work from home

Work Location: Hybrid remote in Glasgow G69 8AE

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