Office and IT Manager (AI & R&D)

 FULL JOB DESCRIPTION

Employer:Procast Building Contractors Ltd

Position:Office and IT Manager (AI & R&D)

Salary:From £35,000.00 per year  

Job Type:Full-time, Part-time 

Work location:Hamilton, Scotland

About us

Built around five specialist divisions, Procast Group is the leader in innovative retrofit services across the UK. Our award-winning approach makes us a trusted framework partner, delivering social and affordable housing projects that tackle climate change and fuel poverty in the communities that need it most.

We support housing associations, businesses and the Scottish and UK Governments to reduce carbon output and achieve their decarbonisation goals.

The role

We are looking for an organised, tech-savvy Office and IT Manager to run our head office and lead our Research and Development (R&D) into AI and digital tools.

This is a combined role. You will run the day-to-day office and admin team, keep our IT systems secure and running smoothly, and find, test and roll out AI and digital solutions that save time across tendering, estimating, procurement and project delivery.

Key responsibilities

Office management

• Manage the day-to-day running of the Hamilton office, including facilities, supplies, contracts and suppliers.
• Supervise and support the administration team, setting priorities and covering workloads.
• Maintain company policies, document control, filing systems and health and safety records.
• Coordinate meetings, diaries, visitors and internal communications.

IT and systems

• Act as first point of contact for IT issues, liaising with external IT support where needed.
• Manage user accounts, devices, Microsoft 365, software licences and data backups.
• Keep systems secure and compliant with GDPR and cyber security good practice.

AI, research and development

• Research AI tools and digital solutions suited to a construction contractor.
• Identify processes that can be automated or improved, such as tender documents, subcontractor enquiries, quote comparisons, reporting and correspondence.
• Run small pilot projects, measure time and cost savings, and present findings to directors.
• Roll out successful tools, write simple guides and train staff to use them confidently.
• Set and maintain rules for the safe and responsible use of AI, including data protection and accuracy checks.
• Keep up to date with new technology and recommend future investment.

Skills and experience

Essential

• An IT background, with proven experience in IT management or IT support, and in managing an office or administration team.
• Strong IT skills, including Microsoft 365 (Excel, Outlook, SharePoint, Teams) and general troubleshooting.
• Hands-on experience using AI tools (such as Claude, ChatGPT or Copilot) in a work setting.
• Ability to spot inefficient processes and suggest practical improvements.
• Excellent organisation, communication and people skills.
• Able to explain technology clearly to non-technical colleagues.
• Full UK driving licence.

Desirable

• Experience in the construction, building or property sector.
• Knowledge of tendering, estimating or procurement processes.
• Experience with automation tools (such as Power Automate or Zapier) or basic scripting.
• A recognised IT qualification, such as a degree, HND or industry certification (for example Microsoft or CompTIA).

Salary – DOE

Work Location: In person

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