Executive Assistant & Diary Manager (UK VISA SPONSORSHIP)

Employer: UK Research and Innovation (UKRI)

Position: Executive Assistant & Diary Manager
Salary: £37,841 per year
Job Type: Full-time/Part-time 
Work location: Swindon 

FULL JOB DESCRIPTION

The purpose of this role is to provide comprehensive and proactive Diary Management and Executive Assistant support to the Chief of External Affairs and Communications. The post-holder will ensure that the business of the senior leadership within the Chief of External Affairs and Communications Group is effectively supported and will contribute to maximising their time through efficient diary management, meeting organisation, and briefing. Additionally, they will work collaboratively with the senior leadership and wider team to continuously improve planning, performance, and day-to-day operations.

Your Responsibilities include:

• Providing a high-quality end-to-end support service to the Chief of External Affairs and Communications.

• Managing diaries and travel, using initiative to make considered judgements when juggling demands on the schedule.

• Collating timely, focused and incisive background research, analysis and briefing.

• Working with the organisation to manage information flow to and from the Chief of External Affairs and Communications, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.

• Arranging and ensuring the smooth running of meetings  .

• Drafting and circulating meeting papers and agendas, synthesising clear minutes and actions from complex discussions.

• Effective information management, ensuring compliance with UKRI’s records management requirements.

• Providing ad-hoc support for other members of the External Affairs and Communications senior leadership team as required.

• Managing HR and Finance administration for the Chief of External Affairs and Communications using our in-house systems. (Oracle)

Work Schedule

Full-time or minimum 0.8 FTE with flexible hybrid arrangements.

You Will Have

• Excellent working knowledge of Microsoft Office packages and able to quickly learn new IT skills and programmes. (S)

• Excellent communication and interpersonal skills (verbal, presentational and written) sufficient to build credibility with relevant stakeholders. Demonstrates a high level of tact, diplomacy, integrity, resilience, patience and discretion. (S&I)

• Adaptable and flexible approach to work; Well-organised, demonstrates an excellent attention to detail with a focus on quality, able to effectively plan and prioritise tasks to meet deadlines. (S&I)

• Able to deal with challenging situations and comfortable working with uncertainty and ambiguity. Able to take a proactive approach to identify and deal with problems and initiate solutions. (I)

• Selfmotivated and proactive, able to use own initiative and work independently with minimal supervision, while also collaborating effectively as part of a team and taking a lead role when required. (S)

Requirements

• Experience managing senior-level diaries within professional services environment.

Benefits

• An outstanding defined benefit pension scheme.

• 30 days’ annual leave in addition to 10.5 public and privilege days (full time equivalent).

• Employee discounts and offers on retail and leisure activities.

• Employee assistance programme, providing confidential help and advice.

• Flexible working options.

Please note, if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org 

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Application Process

if you’re interested in this role, check out more information on the OFFICAL WEBSITE HERES and apply now.