Administrative Assistant

Employer:Allspring Global Investments Holdings, LLC

Position:Administrative Assistant

Salary: £43,000 a year 

Job Types:Full-time

Work location:London 

FULL JOB DESCRIPTION
Overview:

An exciting opportunity to join a vibrant team of Administrative Support specialists that provide organisational, operational and clerical support to stakeholders and teams for Allspring’s International Business (ex. US), covering a headcount of circa 120 team members

This role involves working closely with stakeholders from across business functions whilst still maintaining a primary focus on key groups to meet their requirements covering, mainly diary management, expense and travel management, scheduling meetings, supporting teams with documentation formatting and publication / printing and supporting business groups in meeting their departmental goals. Business support may change from time to time dependent on the needs of the business.

This is an office-based role (minimum 4 days a week in office with the days to be agreed with your manager).

This role will report to the Business Support Hub Team Lead and you will be part of a team of three members in total.

Responsibilities:

● Manage travel bookings and arrangements (including visa applications, international flight, and accommodation bookings)

● Managing expenses (Concur and AMEX portals)

● Diary management, coordinating meetings, room bookings and conference calls across multiple time zones

● Overseeing visitor experience/visitor management (preparing for and welcoming visitors)

● Preparing for client meetings

● Preparation of marketing materials for client meetings

● Help to facilitate smooth onboarding of new joiners to respective business units

● Provide business support cover to other business units in times of absence

● Provide ad hoc support/cover to office manager

● Liaising with other associates to develop, update and/or improve administrative processes and procedures

● Arranging local and international couriers

● Facilitating efficient operations within the various business units

● Ensuring compliance with H&S guidelines
Co-ordinate the collation and distribution of papers for committees and boards as required (in support of the relevant Chairperson)
Any other tasks as may be reasonably required

Qualifications:

● 3 to 5 years of experience within a Financial services environment and/or Legal firm

● Proficiency in Microsoft 365 suite

● Excellent communication and interpersonal skills

● Ability to multi-task and work well under pressure

● Attention to detail and proven organisational skills

● Comfortable working with individuals at all organisational levels, internally and externally

● Discretion in handling confidential business matters

Disclosure:

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status

Work Location:in person

APPLICATION PROCESS

If you’re interested in this role, check out more information on the OFFICIAL WEBSITE HERE and apply now!!