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Employer:University of Stirling
Position:Senior Systems & Data Insights Analyst
Salary: Grade7 £38,784 – £46,049 p.a.
Job Types:Full-time
Work location:Stirling
FULL JOB DESCRIPTION
The Post
HR Services, with Human Resources & Organisation Development is responsible for managing a range of HR activity and brings together four teams; Recruitment & Resourcing, Employee Lifecycle, Payroll & Pensions, and HR Systems & Data.
Working as a senior member of the HR Systems & Data Team, this role is key to the development and maintenance of HR systems and processes, and the design and production of quality staff data.
Educated to at least degree level, ideally in an HR or IT discipline, and with demonstrable relevant experience, you will have an enthusiasm for systems and technology, and be confident in working with various forms of complex data. You will understand how key management information can be vital to effective service delivery and performance, and effectively use your initiative to drive the development of HR systems and technology in order to achieve organisational goals and compliance.
This is an exciting time to join us as we continue our journey to transform the way we deliver HR Services. This role is “hands on”, delivery focussed and offers a great opportunity to shape the way we do things.
Description of Duties
● Lead the development of the SAP HR system, collaborate with HR colleagues and external software consultants, ensuring business requirements are suitably captured and communicated, and working to find, test and deliver system solutions that best meet the needs of the business
● Ensure reporting requirements are met for numerous forms of data, preparing reports, designing dashboards and responding to queries
● Use creativity and innovation to develop improved, automated forms of data reporting
● Collaborate with colleagues to continuously improve, develop and capture standard operating procedures which ensures data integrity and governance
● Play a leading role in HR systems process improvement activity and to manage various projects to support the work of the HR Services team
● Work with other colleagues across the organisation to engage in continuous improvement projects to ensure continued efficient and effective service delivery
● Ensure the accuracy and integrity of data held within HR’s systems and undertake regular data cleansing exercises
● Recommendation of system configuration changes that would result in more effective / efficient operations
● Provision of ‘helpdesk’ support to users of HR’s various systems responding to e-mail, telephone and face to face enquires
● Support the Head of People Systems and Data Insights in identifying functionality or skills gaps with current HR systems and to make appropriate recommendations
● Design and maintain user guides and training materials to ensure users have quick access to reference materials when using HR’s systems
● Design and delivery of training to users of HR’s various systems to ensure users have the necessary skills and understanding to use them effectively
● Management of security profiles and user permissions across HR’s systems, assessing current configurations to ensure users have the appropriate level of access
● Lead on the preparation, submission and communication of data for statistical returns including HESA, ensuring processes are established to collect and test data
● Prepare staffing data that supports a number of University wide initiatives, including (but not limited to) Athena Swan
● Collaborate with the Head of People Systems and Data Insights in the development and deployment of new functionality and system provision, taking responsibility for testing and implementing specific new features as directed
● Support the Head of People Systems and Data Insights in leading on the use and development of new system functionality, including procurement and implementation activity
Essential Criteria
● Educated to degree standard or equivalent experience
● Experience of utilising a range of IT systems to an advanced level, including knowledge of activities such as system security, data cleansing, system auditing and control procedures
● Advanced Excel skills
● Experience of providing end user support and troubleshooting issues to find solutions
● Experience of designing training materials and delivering end user training
● A proactive approach to work, with the ability to generate ideas and translate them into practical outcomes/solutions
● Analytical problem solver with a keen eye for detail, anomalies, and trends
● Experience of managing and leading projects
● Experience of process improvement methodology
● Experience of preparing and analysing complex management information reports
● Excellent communication skills and the ability to work and promote collaboration in a team environment
● Excellent numerate skills
● A flexible and positive approach
Desirable Criteria
● Experience working in a higher education environment
● Experience working with PowerBI and/or other data transformation tools
● Experience with HR systems preferably SAP
● Experience in automating processes e.g., Microsoft Power Automate
Additional Information
The closing date for applications is midnight on Sunday 22 February 2026.
Interviews are expected to take place on Wednesday 4 March 2026.
There is an expectation that work will be undertaken in the UK.
For the purposes of sponsorship, this post may be eligible depending on candidate’s circumstances.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
Behaviours and Competencies
The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.
● Managing self and personal skills
Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
● Delivering excellent service
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
● Finding solutions
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
● Embracing change
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
● Using resources effectively
Identifying and making the most productive use of resources including people, time, information, networks and budgets.
● Engaging with the wider context
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
● Developing self and others
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
● Working together
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
● Achieving Results
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.
About Us
HR Services incorporates, all aspects of generalist HR and employee relations support to the organisation, payroll and pensions, and learning and development. The service is responsible for supporting the employment of University staff, providing advice and guidance on matters including staff recruitment, contracts of employment, promotion, appraisals, term and conditions, professional development etc.
The objectives of the HR Services team are to:
● Enhance the human resources, organisational capability and performance of the University
● Provide an efficient, accurate and timely service in all aspects of the employment life cycle
● Develop a comprehensive, accurate and flexible HR Information system
● Advise and support staff on employee relations, employment matters, including interpretation and application of University policies and procedures
● Provide administrative, procedural and policy development, and support and advice to University committees
● Ensure compliance with legal and policy obligations
HR Services is responsible for SAP, the University’s HR Information system for managing and processing all staff related information. We also provide a payroll and pension service to the University and administer the University Pensions scheme.
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe. Driven by our mission to be the difference, we are addressing real issues, providing solutions, and helping to shape society.
The University has more than 17,500 students globally and employs 1,800 staff, with more than 140 nationalities represented within our community. Our campus environment is ranked first in the UK and top 10 in the world, and our sports facilities rank first in the UK and second in the world (International Student Barometer 2024, wave two), reflecting our long-standing designation as Scotland’s University for Sporting Excellence.
We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver institutional award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.
Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we are ranked among the top 100 institutions in the world for our contribution to meeting 10 of the 17 UN Sustainable Development Goals. We have twice been recognised with a Queen’s Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).
Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University-led projects: the National Aquaculture Technology and Innovation Hub, Scotland’s International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.
www.stir.ac.uk
Work Location:in person
APPLICATION PROCESS
If you’re interested in this role, check out more information on the OFFICIAL WEBSITE HERE and apply now!!