Position: Administrative Assistant
Salary Pay: From £12.21 per hour
Job Type: Part-time,
Expected hours: 20 per week
Work Location: In person
Application deadline: 27/02/2025
FULL JOB DESCRIPTION
About Us:
We are a well-established structural engineering firm with over 30 years of industry experience. Our team is small, consisting of four engineers, allowing for a close-knit and collaborative work environment.
We are seeking an Administrative Assistant to support our team in an office environment. The ideal candidate will possess strong organizational skills and a proactive approach to managing tasks. This role requires various administrative functions, including clerical duties, and effective communication both in person and over the phone. The candidate must possess a strong level of computer literacy, with the ability to efficiently use Microsoft programs and email communications.
Responsibilities:
- Answer incoming calls: Manage incoming calls and respond to inquiries with professionalism.
- Coordinate site visits: Arrange and schedule site visits for the engineers.
- Prepare drawings for quotes: Print drawings for new projects.
- Issue fee quotes: Send out fee quotes to clients in a timely manner.
- Book job ins: Coordinate and book necessary job ins for the projects.
- Process invoices: Prepare and issue invoices for completed projects.
- Scan and organize calculations: Scan, collate, and organize all relevant calculations for project documentation.
- Send documents to clients: Ensure that all necessary documents are sent to clients in a timely and organized manner.
- Complete planning applications: Prepare and complete planning applications as required for various projects. Send completed planning applications and related documents to the Council for review and approval.
Skills Required
- Strong organizational skills with the ability to prioritize tasks effectively.
- Good phone etiquette and interpersonal skills for effective communication.
- Proficient in computerized systems, particularly Microsoft applications.
- Familiarity with QuickBooks is a plus but not mandatory.
- Ability to work independently as well as part of a team in a dynamic environment.
- A proactive attitude towards problem-solving and task management.
 Application Process
If you are interested in this job role, check out more information on the Official website and apply now!