Administrative Assistant -Fully Remote

Employer: Grimaldi Law Firm

Position: Administrative Assistant

Salary: $1,500 a year

Job Type: Full Time

Work location: Remote (Work from Home)

FULL JOB DESCRIPTION

Grimaldi Law Firm is seeking a detail-oriented and highly organized Remote Administrative Assistant to support daily operations and ensure efficient workflow across the firm. This role requires excellent communication skills, the ability to multitask, and a proactive approach to handling administrative duties in a fast-paced legal environment.

This is a fully remote position requiring consistent availability during standard business hours. Candidates should be self-motivated, responsive, and comfortable collaborating with a distributed team.

Your Responsibilities include:

• Serve as the first point of contact for clients by managing incoming calls, voicemails, and general inquiries in a professional and courteous manner

• Perform receptionist duties, including call routing, message taking, and maintaining communication logs

• Conduct timely client callbacks and follow-ups as directed by attorneys or staff

• Draft and send referral emails to clients, partners, and external contacts with accuracy and professionalism

• Manage email correspondence, including organizing inboxes and prioritizing urgent matters

• Assist with scheduling appointments, consultations, and meetings across multiple calendars

• Maintain and update client records and case-related information in internal systems

• Handle document preparation, formatting, and basic proofreading

• Support attorneys and staff with small-scale projects (“mini projects”), such as research tasks, file organization, data entry, and process tracking

• Uphold confidentiality and compliance with legal and ethical standards

Work schedule 

Full time role

You will have 

• Record keeping

• Google Workspace

• Phone communication

• Research

• Administrative experience

• Task prioritization

• Data entry

• Clerical experience

• Productivity software

• Appointment scheduling

• Proofreading

• Communication skills

• Entry level

• File organization

• Client interaction via phone calls

Requirement 

• Previous experience in an administrative, virtual assistant, or legal support role preferred

• Strong verbal and written communication skills

• Proficiency with common office software (e.g., Microsoft Office, Google Workspace)

• Ability to manage multiple tasks and prioritize effectively

• High attention to detail and organizational skills

• Comfortable working independently in a remote environment

• Reliable internet connection and a dedicated workspace

Benefit 

• Compensation: $1,500 per month

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Application Process

if you’re interested in this role, check out more information on the OFFICAL WEBSITE HERES and apply now.