Apprenticeship Contracts Officer (UK VISA SPONSORSHIP)

Employer: Birmingham City University

Position: Apprenticeship Contracts Officer

Salary: £32,006 to £35,331 per annum

Job Type: Full-time, Permanent

Work location: Parkside, Birmingham

FULL JOB DESCRIPTION 

At Birmingham City University, we are a diverse and inclusive learning community of over 31,400 students from more than 120 countries. We aim to become an exemplar anchor institution, creating and sharing knowledge for a better and more inclusive society. We are committed to providing a transformational educational experience, supporting world-class research, and fostering a collaborative and supportive working environment for our staff. 

Recognised as one of the UK’s Top 250 employers (Financial Times & Statista), we pride ourselves on being a place where colleagues feel valued, supported, and able to grow their careers while contributing to the success of our students and communities. 

Our student demographic reflects the rich cultural and ethnic diversity of Birmingham itself, with a significant proportion of students from minoritised ethnic backgrounds and the majority of our home students coming from the West Midlands. This diversity is a strength, and it calls for a workforce that is equipped to challenge deficit narratives and thinking — those assumptions that position students from underrepresented groups as lacking rather than recognising their assets, strengths and potential. 

By embracing this perspective, we aim to create an environment where all students and colleagues can thrive, and where our work contributes positively to the social, cultural and economic life of Birmingham and beyond. 

We are seeking as Apprenticeship Contracts Officer to join our Directorate of Student and Academic Services (SaAS), supporting the delivery of high-quality services across the University. 

In this role, you will take responsibility for managing, monitoring and reviewing contracts for employers, procurement frameworks and subcontract arrangements, as well as verifying and reviewing the compliance and quality of each contract.

Your Responsibilities include:

• Work closely with stakeholders, ensuring robust contract management procedures are in place, work with other stakeholders to ensure compliance.

• Manage and maintain the contracts database ensuring integration with Legal Services and other reporting channels. 

• Provide associated relevant and timely information to colleagues on pending changes or renewals within the timescales of each contract (e.g., renewal dates, renewal costs). 

• Ensure that all such transactions are undertaken in accordance with the relevant procurement rules. 

• Make full use of agreed frameworks and contracts to ensure that any invoices for such work are received and processed in a timely fashion and within the correct financial year.

• Undertake regular liaison with stakeholders and provide feedback on any issues that arise to the Apprenticeship Compliance Team Leader. 

• Understand the planned future changes in service requirements to ensure that effective contracts are in place including liaison with Legal services in relation to template development.

• Ensure any changes to contracts are administered appropriately and in accordance with regulations referring to Legal Services for specialised advice when necessary.

• Ensure plans are in place for the timely renewal or replacement of all existing contracts. 

• Be fully aware of all contractual requirements within your areas of responsibility and use the deep understanding of those commitments, alongside area knowledge, to optimisethe contract for both sides.

Work schedule 

Full time role 

You will have 

• Experience or knowledge of apprenticeship contract compliance.

• Strong organisational skills with attention to detail.

• Ability to maintain accurate records and documentation.

• Excellent communication skills, both written and spoken.

• Ability to handle conflict and/sensitive situations relating to contracts.

• Ability to build strong working relationships with both internal and external stakeholders.

• Good IT skills, including use of Word and Teams.

• Ability to manage multiple tasks and priorities.

Requirements

• Experience working in an apprenticeship or education compliance role.

• Knowledge of apprenticeship funding and regulatory frameworks.

• Familiarity with higher education apprenticeship delivery.

Benefit 

• Work–life balance – Generous leave and hybrid working (role dependent). 

• Career development – Opportunities to grow, develop and progress your career. 

• Reward and wellbeing – Competitive pay, pension, wellbeing support and staff benefits. 

• Inclusive culture – A supportive, diverse environment where everyone belongs. 

Visa Sponsorship 

This role may be eligible for sponsorship under the Skilled Worker visa route, subject to meeting the relevant criteria. For further information, please visit:https://www.gov.uk/skilled-worker-visa 

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Application Process

if you’re interested in this role, check out more information on the OFFICAL WEBSITE HERES and apply now.