Employer: Abacus Communications Limited
Position: Administrative Assistant
Salary: £12.00 per hour
Job Type: Part-time
Expected hours: 6 – 12 per week
Work Location: Remote (Work from home)
FULL JOB DESCRIPTION
We are a well-established organization managing three associations while also producing our own events and digital content. As our business continues to grow, we’re seeking an experienced, proactive Part-Time Administrative Assistant / Meeting Secretary to join a small, friendly and fully remote team..
ABOUT THE ROLE:
Are you a meticulous multi-tasker with a can-do attitude? In this pivotal role, you’ll serve as the primary meeting secretary for our association’s board and committee meetings, ensuring smooth operations and clear communications. You’ll also be the key point of contact for our member onboarding and offboarding processes, playing a critical role in how we engage with and support our community.
KEY RESPONSIBILITIES:
Meeting Management & Secretarial Duties:
- Schedule and organise association board, committee, and AGM meetings
- Prepare agendas, compile papers, record minutes, and distribute post-meeting summaries
- Ensure follow-up on action items and maintain accurate meeting records
Membership Administration:
- Serve as the primary contact for membership enquiries and member support
- Manage onboarding and offboarding processes for association members
- Maintain up-to-date membership records and assist with related communications
Process Improvement & Administration:
- Help establish, improve, and own our administrative processes
- Provide administrative support across various departments (marketing, content, sales, operations)
- Assist with general office duties, including calendar management and document organisation
Support for Events & Digital Content:
- Collaborate on event administration tasks such as attendee and speaker management, venue management and supplier coordination
- Provide backup support for digital content and communications initiatives
ABOUT YOU:
Experience:
- Minimum of 2 years in a secretarial or administrative role, preferably with Board Secretary experience.
Skills & Attributes:
- Exceptional organizational and prioritization skills with keen attention to detail
- Excellent verbal and written communication abilities
- Proactive, positive, and results-oriented
- Strong interpersonal skills and the ability to work independently while being an effective team player
- Experience with content management or digital tools is a plus
- Ability to thrive under pressure and manage multiple tasks simultaneously
WHY JOIN US?
- Be an integral part of a growing organization with opportunities to shape and improve our processes
- Enjoy a role that blends autonomy with teamwork in a dynamic, creative environment
- Work with a diverse group of individuals across our client associations and within our internal team.
If you’re ready to bring your expertise and enthusiasm to a role where your contributions make a real impact, we’d love to hear from you!
APPLICATION PROCESS
Please submit your resume and a brief cover letter detailing your relevant experience and why you would be a good fit for the role and our team, we would be excited to hear from you.
If you are interested in this job role, check more information on the Official Website and apply now!