Jobs

Events Management  Assistant

developer

Employer:  UK Entertainment Group

Position:  Events Management Assistant

Salary £1,050 a month

Job Types:  Part-time | Freelance

Experience: Event Management: 1 year (preferred)

Work Location:  Remote

Application deadline: 10/02/2025

Expected start date: 17/02/2025

FULL JOB DESCRIPTION

Position Overview:

The Events Coordinator for Festivals and Outdoor Events is responsible for planning, organising, and executing large-scale outdoor gatherings such as festivals, concerts, fairs, and community events. This role focuses on managing event logistics, ensuring compliance with regulations, and creating memorable experiences for attendees.

KEY RESPONSIBILITIES:

Administrative Support:

  • Assist in maintaining event schedules, and timelines.
  • Prepare and organize event-related documentation, such as contracts, invoices, and proposals.
  • Respond to emails, phone calls, and inquiries regarding events.

Event Planning and Development:

  • Collaborate with stakeholders to define event objectives, themes, and goals.
  • Assisting with detailed plans, and timelines for festivals and outdoor events.
  • Research and secure venues suitable for outdoor events, considering capacity, accessibility, and logistics.
  • Contacting venues and sites.
  • Collaborate with community groups, artists, performers, and sponsors to align festival goals with cultural or community themes.

Vendor and Stakeholder Coordination:

  • Source and manage vendors for services such as staging, lighting, sound systems, catering, and sanitation.
  • Liaise with sponsors, performers, and community partners to ensure smooth collaboration.

On-Site Event Management:

  • Work with the event team during setup, execution, and teardown of the event
  • Assist on-site with inquiries, accreditation, and admin duties.
  • Help troubleshoot and resolve issues during events.

QUALIFICATIONS:

  • Experience in Event Management, Hospitality, Business, or a related field would be ideal.
  • Experience coordinating large-scale outdoor events or festivals.
  • Knowledge of event logistics, permitting processes, and vendor management.
  • Familiarity with event-specific technology such as event management software.
  • Ability to work outdoors in various weather conditions.
  • Flexible schedule, including weekends, evenings, and holidays.

SKILLS:

  • Exceptional organizational and multitasking abilities.
  • Strong problem-solving skills and adaptability in high-pressure situations.
  • Excellent communication and negotiation skills.
  • Creative mindset with an eye for engaging event experiences.

WORK ENVIRONMENT:

  • Primarily a home worker
  • Occasional office-based work for planning and administration.
  • Working onsite on event days is additional to the main role and will be paid according to hours worked.
  • Dynamic and fast-paced, with potentially long hours during events.

This role is ideal for a highly organised, creative individual passionate about bringing outdoor events and festivals to life while ensuring every detail is meticulously executed.

APPLICATION PROCESS

If you’re interested in this role, check out more information on the Official website and apply!