Project Coordinator

FULL JOB DESCRIPTION

Employer:Newcastle University

Position:Project Coordinator

Salary:£29,588 – £31,236 a year

Job Types: Full-time

Location: Newcastle

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 29 September 2026

The Role

Newcastle University Advancement (https://www.ncl.ac.uk/alumni/) is the driving force behind alumni engagement and partnerships across the University. We build lifelong relationships with alumni and supporters, create opportunities for students, and inspire partnership and investment.

About the role

This 1 year fixed term role sits at the interface of business, innovation and education. As Projects Coordinator you will play a key part in supporting wide range of activities relating to innovation, entrepreneurship, and business connectivity from the alumni community. This involves working with a range of internal and external partners and coordinating a variety of new and emerging projects.

This new role will be pivotal in helping boost entrepreneurial skills in the student and graduate population, contributing to the wider economic growth of the city and region.

About you

You will be comfortable working in an externally facing role and building strong relationships with a wide range of internal and external stakeholders. You will be an excellent communicator and proactive in delivering exceptional service to external partners.

You will have experience of coordinating projects in a large and complex organisation and be comfortable juggling multiple priorities and delivering high-quality work to tight deadlines.

Experience in business engagement and/or event management would be desirable.

How to apply

To apply please upload your CV and cover letter, evidencing how your skills and experience align to the person specification outlined within the job

For an informal chat about the role please contact Lauren Huntington, Deputy Director and Head of Alumni and Supporter Engagement

Lauren.huntington@ncl.ac.uk – 07966 575352

Key Accountabilities

Support with development and implementation of a wide range of activities relating to innovation, entrepreneurship, and business connectivity from the alumni community

Support initiatives that boost core entrepreneurial skills in the student and graduate population

Coordinate the development of a range of alumni networks aligned to business start-up and key growth sectors (AI/data, health, energy transitions, creative industries)

Coordinate events to support the dissemination of Newcastle’s research to external audiences (alumni, entrepreneurs and corporate partners) to boost visibility of key University strengths and create opportunities for knowledge exchange with key growth sectors

Coordinate networking events to bring together alumni, partners, supporters and business owners in the region

To support key international events that showcase the strengths and investment opportunities of the University and region

Maintain effective communication with internal and external stakeholders, ensuring timely updates and responses.

Provide coordination and logistical support for Alumni Engagement activity

The Person

Knowledge, Skills and Experience

Experience of working in an externally-facing role

Experience in coordinating projects in a large and complex organisation

Strong organisational and communication skills.

Ability to manage multiple tasks and prioritise effectively.

Experience of organising events

Proficiency in Microsoft Office and project management tools

Attributes and Behaviour

Articulate – excellent written and verbal communications skills

Organised – able to prioritise workload and meet competing deadlines

Solution-focused with strong problem-solving skills

Resilient – able to work well in a fast-changing environment and, at times, under pressure

Collaborative – works well with a range of stakeholders

Flexible with a willingness to work outside normal hours when required

Customer focussed – committed to delivering an exceptional experience for our audiences

Qualifications

Educated to degree standard or equivalent

Or significant experience in similar roles

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.

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