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Employer:National Coppice Federation
Position:Company Secretary and Administrator
Salary: £20.00 per hour
Job Types: Full-time, Part-time, Permanent
Work location:Remote
FULL JOB DESCRIPTION
Overview
The National Coppice Federation is a membership organisation that advocates for coppicing in public and private sectors. This is a part time role with an average of 45 hrs per year with potential further hours to be approved by NCFed Directors. Typically 8 meetings per year at approx 3.5 hours per meeting plus additional admin time.
Location: Remote working with minimum of one annual visit to a physical location
Annual Leave: n/a – Freelance
Accountable to: Directors & Affiliated Member Groups
Partnerships: Companies House
The Role
To work closely with the NCFed Directors, helping them retain oversight on the core functions and aims of NCFed, with a focus on maintaining good record keeping and due diligence with regards to legal responsibilities.
To update Companies House records and to file annual documents as required by law.
To attend NCFed Director and Group Representative meetings and to take minutes and produce meeting agendas.
To maintain membership records and ensure that all subscriptions are up to date. Carried out on a self-employed basis & reviewed annually.
The appointment is made by the discretion of the Directors and can be terminated by Director’s decision in accordance with the terms of employment and NCFed’s Grievance policy. The successful applicant will expect to pass a probationary period of 9 months to continue in the role for the full term. The Secretary will report to The Chair or other nominated director for day-to-day decision making and guidance. The Chair or other nominated Director or Directors will support the Secretary in carrying out his/her responsibilities by keeping good lines of communication operating.
Organisational Responsibilities:
● To be formally named and registered as NCFed’s Secretary with Companies House.
● To arrange a registered postal address for NCFed to allow communication with Companies House and the wider public. Secretary Specific Responsibilities.
● To ensure that agendas and minutes of all meetings are prepared according to current NCFed policy, stored and made available to all members of affiliated groups.
● To update all NCFed records at Companies House as needed – appointments, resignations, changes of address, etc.
● To deal with any correspondence received on behalf of NCFed.
● To review and update any secondary rules (internal NCFed policies) in accordance with the resolutions of any properly convened meeting.
● To ensure that membership subscriptions are up to date (including liaising with the Treasurer to confirm payments).
● To keep records of all affiliated and supporter members in accordance with any current data protection legislation.
● To conduct all public communication in a professional and positive manner, and in accordance with current legislation and best practice (including data privacy) and in accordance with any responsibilities delegated to sub committees that Directors deem necessary to meet the company’s aims.
● To support the Directors as needed to fulfill their legal obligations and help them deliver the strategic aims of NCFed.
Requirements
Essential
Demonstrable competence using Microsoft Office software including Word and Excel.
Demonstrable competence using online meeting software including Zoom.
A good communicator, both written and verbally, able to adapt to a range of audiences and to communicate in a professional, collaborative and solution-focused manner.
A great team worker, taking ownership of the responsibilities of the role, building positive collaborative working relationships with colleagues, and being adaptable in the face of challenges.
Desirable
Experience of performing secretarial/ administrative duties in a previous role.
Demonstrable knowledge/experience of restoring/managing coppice woodlands.
Drivers licence.
Demonstrable knowledge of NCFed and its strategic aims.
Benefits:
- Work from home
Work Location: Remote
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APPLICATION PROCESS
If you’re interested in this role, check out more information on the OFFICIAL WEBSITE HERE and apply now!!