Part-time Interview Scheduler

Employer: Clayton Glass Limited

Position: Part-time Interview Scheduler

Salary:  From £12.21 per hour

Job Type: Part-time, Permanent

Expected hours: 25 per week

Work location: Bellshill, Scotland

FULL JOB DESCRIPTION

Important Notice: Right to Work in the UK

Please note that candidates must have the right to work in the UK without requiring future visa sponsorship. Unfortunately, our company does not provide visa support. We appreciate your understanding and look forward to receiving your application.

Part-time Recruitment and HR Administrative Support Assistant

Clayton Glass: The difference is clear to see.

At Clayton Glass, we do things differently and we’re proud of it. The Clayton Difference is at the heart of everything we do, from creating innovative products to fostering strong, lasting relationships with our customers and team members. We believe in honesty, loyalty, and a shared commitment to excellence, which is why we put people first in every aspect of our business.

If you’re looking for more than just a job, if you want to be part of a company where your contributions are valued, where growth and development are encouraged, and where you can make a meaningful impact then Clayton Glass could be the perfect fit for you. Here, we offer not just career opportunities but the chance to be part of a forward-thinking team that’s driving innovation in the glass industry.

At Clayton Glass, the difference is clear.

The Role

As a Recruitment and HR Administrative Support, you’ll work closely with our Recruitment Specialist to deliver an exceptional candidate experience while keeping the recruitment process running smoothly. You will be responsible for contacting applicants to arrange interviews, ensuring timely and professional communication, and using your natural people instincts to spot candidates who align with the positive, enthusiastic, and productive outlook that defines every Clayton Glass team member.

You’ll also liaise directly with hiring managers to understand their availability, preferred interview formats (such as in-person or via Microsoft Teams), interview durations, and any specific requirements they may have. Your attention to detail and ability to coordinate moving parts will be crucial in delivering a seamless process.

When recruitment scheduling allows, you’ll also support the wider HR team with general administrative duties. This role offers a fantastic opportunity to gain insight into both recruitment and HR, providing a strong foundation for those looking to develop a career in people-focused roles.

Responsibilities

• Call and email candidates to arrange interviews in a friendly and professional manner
• Liaise with hiring managers to confirm availability, format (e.g., Microsoft Teams or in-person), and interview duration
• Send out accurate interview invitations and maintain clear communication with candidates
• Update the applicant tracking system and internal records
• Use good judgment to assess whether candidates seem to reflect the positivity and enthusiasm that define Clayton Glass
• Assist with new starter onboarding admin as needed
• Provide general administrative support to the HR team (e.g., document preparation, filing, scanning)

Essential Criteria

• Minimum of 2 years’ administrative experience, including confident use of IT systems such as Microsoft Office (Outlook, Word, Excel), email, and data entry tools.
• A minimum of National 5 qualification in English
• Interest in developing a career or gaining insight within HR or recruitment.
• Excellent communication skills, both verbal and written, with a natural ability to engage warmly and confidently with people over the phone.
• Confident using data systems to manage and update information accurately.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Positive, proactive attitude with strong attention to detail.
• Discretion when handling sensitive or confidential information.
• Training will be providedinternal systemsapplicant tracking software – willingness to learn
• Desirable Criteria
• Experience updating job platforms (e.g., Indeed for Employers).
• Experience using applicant tracking systems (ATS).
• Previous recruitment or HR administrative experience.

Employee Benefits:

• Discounted Clayton Glass purchases
• Discretionary quarterly company bonus
• 20 days of annual leave plus Bank Holidays, plus an extra day off for your birthday
• Company pension scheme
• Referral programme
• Free on-site parking
• Health & Wellbeing programme
• Bereavement leave

Additional Information:

• Location: Clayton Glass, 6 James Street, Righead Industrial Estate, Bellshill, ML4 3LU
• Working Hours: Part-time
• Monday to Friday
• 09:30 am – 14:30 pm
• 25 hrs/week, 2.5 hrs unpaid break/week
• Salary: £12.21 per hour, with potential for review based on performance, dedication, and length of service.
• Positions Available: 1 opportunity.

Schedule:

• Day shift
• Monday to Friday
• No weekends

Education:

• GCSE or equivalent (required)

Experience:

• Administrative: 2 years (preferred)
• Customer service: 2 years (preferred)
• Diary Management/Booking Appointments/Interviews: 1 year (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

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Application Process

If you’re interested in this role, check out more information on the Official website and apply now