Employer: EZ File Now
Position: Executive Administrative Assistant
Salary Pay: $27.57 – $29.44 an hour
Job Type: Full-time | Contract
Expected hours: 40 per week
Work location: Remote/Hybrid (USA required)
FULL JOB DESCRIPTION
Position Summary:
We are seeking a highly experienced and self-sufficient Executive Personal Assistant to support our CEO in managing tax preparation services, team coordination, and organizational tasks. The ideal candidate will possess extensive knowledge in California and federal tax preparation, payroll filing, and financial reporting. This role demands proficiency in tax software, exceptional organizational skills, and the ability to manage responsibilities with minimal training.
Responsibilities:
Tax Preparation and Compliance:
Prepare and file California and federal tax returns accurately and on time.
Ensure compliance with state and federal tax regulations.
Manage and file payroll taxes, ensuring accuracy and timeliness.
Maintain EFIN and PTIN credentials and handle tax filings using TaxSlayer software.
Process bank products such as SBTPG and Refund Advantage.
Executive Support:
Work directly with the CEO to manage daily schedules, appointments, and priorities.
Provide timely reporting and feedback on team and operational performance.
Assist in drafting, reviewing, and organizing documents and correspondence.
Team Management:
Oversee team workflows and ensure tasks are completed efficiently.
Provide leadership and support to the team, addressing issues as they arise.
Coordinate training, feedback sessions, and performance evaluations.
Organizational Tasks:
Develop and maintain spreadsheets and reports to track key metrics and performance indicators.
Manage records and files to ensure accessibility and confidentiality.
Coordinate internal and external meetings and communications.
Qualifications:
Education and Certifications:
Current CTEC certification is mandatory.
Valid EFIN and PTIN credentials.
Experience
Minimum of 3 years experience in tax preparation and payroll filing.
Proven ability to use TaxSlayer software and process bank products.
Experience in team management and providing executive-level support.
Skills:
- Proficiency in Microsoft Excel and creating detailed spreadsheets.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- High level of confidentiality and professionalism.
Work Environment:
In-office role, working closely with the CEO and team.
Fast-paced environment requiring proactive and solution-focused approaches.
Application Process
If you are interested in this job role, check out more information on the Official website and apply now!