Employer: Vibe VA
Position Virtual Assistant
Salary: £16,500 – £19,500 a year
Job Type: Part-time
Expected hours: 20 – 25 per week
Work Location: Remote (United Kingdom required)
Application deadline: 21/02/2025
Expected start date: 02/03/2025
FULL JOB DESCRIPTION
Note: all applicants must reside in the UK.
Are you a VA who is tired of the freelance roller-coaster? Are you looking for more stability in an employed role, with all the perks whilst enjoying the flexibility and rewards of being a VA in a fully remote role?
Are you ready to make an impact? To change the lives of business owners across the UK and beyond by being their go-to person, their sidekick, and often their voice of reason?
Do you thrive in a whirlwind of diaries, client chats, and to-do lists? Are you hyper-organised, admin-obsessed, and love making things run like clockwork? Do you want to be a key player in an exciting, fast-paced team, all while working from the comfort of your own home?
If you’re nodding along, keep reading, this might just be your dream job.
Welcome to Vibe VA
We’re Vibe, a Virtual Assistant agency with big goals and even bigger energy. We’re not just another VA agency—we’re building something extraordinary. Our mission? To give our clients elite-level support so they can grow, scale, and succeed.
And now, we’re on the hunt for a VA to join us—someone who’s experienced, unflappable, and an absolute powerhouse when it comes to supporting business owners. You’ll be the friendly face (and voice) of our agency, keeping clients smiling, organized, and excited to work with us.
What’s in it for you?
- Job security – This is an employed role (part-time 20-25 hours a week), with the potential to grow to full-time if desired). No more freelancing hustle or chasing invoices.
- Flexibility – If part-time, you’ll need to be available between 09:00 – 17:00 daily, but you can spread your hours in a way that works for you and your clients. Flexibility is key in this position, please only apply if you are available to work Monday – Friday and you can be flexible with your schedule.
- Career progression – We’re ambitious, and we want you to grow with us. Develop your skills and carve out your dream role.
- Incredible team vibes – Expect a supportive, fun, and high-energy environment where your hard work is appreciated.
- Real impact – We’re a start-up, which means your voice matters. Your ideas will shape the way we do things and help build something amazing.
A day in your life as our VA
- Acting as the main point of contact for multiple clients you’re their rockstar, chatting with them regularly, handling questions, and making their lives easier.
- Handling classic PA magic inbox and diary management, booking travel, scheduling meetings, managing CRMs, data entry, research projects, note-taking, transcribing, process writing, and even personal tasks for clients.
- Managing projects & tasks assigning work to the right team member and keeping everything running smoothly.
- Checking in with clients, proactively managing their workload, and keeping everything on track.
- Prioritizing urgent tasks with a calm head and keeping clients in the loop.
- Confidently using and learning new software, developing your skills independently when needed.
- Bringing game-changing ideas to the table makes life easier for our clients, we want to hear it.
What you bring to the role
- At least 2 years experience as a Virtual Assistant, managing multiple clients on a freelance basis.
- Previous experience in a PA or Office Admin role, supporting senior executives, entrepreneurs, or business owners.
- Proven experience managing multiple clients or stakeholders with high service levels.
- You’re unflappable spinning plates are your superpower
- Ability to manage emails, calendars, and priorities like a pro.
- With strong project coordination skills, you can juggle varied tasks and priorities while staying cool under pressure.
- Tech-savvy and familiar with tools like Trello, Asana, Slack, Zoom, Microsoft Office Suite, Google Workspace, and various CRM tools.
- Confident in learning new software and developing new tech skills independently.
- A natural problem solver who thrives on finding solutions and making things happen.
- Unreal attention to detail you catch the little things that others might miss.
- With a self-sufficient, hard-working attitude you don’t need micromanaging; you just get things done.
- You’ve got an edge, personality, and a sense of fun we work hard, but we love a laugh. We bring big energy & a team spirit
- With a ‘kick-arse’ mentality you know how to protect your clients’ time and priorities while keeping everything running smoothly.
- A can-do attitude you’re always up for trying your hand at something new and picking up new skills along the way.
- Excited for the start-up ride it’s going to be a wild first year, but we’re building something epic.
Why join Vibe VA?
We’re at such an exciting and pivotal point here at Vibe, and we just can’t wait to find the next superstar to join our team. Joining us, and being part of our journey, could be the best decision you ever make in your career. – Bex Fawcett, Co-Founder of Vibe VA
Experience
- Freelance Virtual Assistant: 2 years (required)
- PA/Office Manager/Senior Administrator: 2 years (required)
Benefits
- Company pension
- Sick pay
- Work from home
Schedule
- Monday to Friday
- No weekends
Application question(s):
- Can you work flexibly daily Monday – Friday (between 09:00 – 17:00)
- If you could swap jobs with anyone in the world for a day, who would it be and why? (Let your personality shine through when answering this one)
Application Process
If you are interested in this job role, check more information on the Official website and apply now!